These terms govern the use of the nominahq.cloud site and the nominaHQ service, provided by P4 Software (Grupo Barrdega). By creating an account or using the service, you accept these terms. If you contract on behalf of a company, you represent that you are authorized to bind it.

1. The service

nominaHQ is a cloud platform to compute and manage payroll in Panama (CSS, SIPE, ISR, décimo, vacations, liquidations and ACH files, among others). It is a support tool: it facilitates calculations and file generation, but final responsibility for compliance with labor, tax and social-security obligations rests with the user.

2. Account and sign-up

You must provide accurate information and keep your credentials confidential. You are responsible for the activity in your account. Notify us immediately of any unauthorized use.

3. Free trial

We offer a 30-day free trial, up to 5 employees, with no card required. When the trial ends, you may choose a paid plan to continue. We reserve the right to modify or end the trial terms.

4. Plans and payments

Prices are published on the pricing page and are per employee, billed monthly or annually. Payments are processed securely with Stripe inside the application. Prices may change with reasonable prior notice; changes do not affect the period already billed. Applicable taxes, if any, are borne by the client.

5. Cancellation and refunds

You may cancel your subscription anytime; the service continues until the end of the period already paid. Unless required by law, amounts already paid are non-refundable. You may export your data before termination.

6. Acceptable use

You must not use nominaHQ for unlawful purposes, breach system security, access other clients' data, resell the service without authorization, or upload content that infringes third-party rights. We may suspend accounts that violate these rules.

7. Your data and responsibility

The data you upload (including your employees' data) remains yours. You are responsible for its accuracy and for having a legal basis to process it. We process it as a processor, per our Privacy Policy and Law 81 of 2019. We keep data isolated per company.

8. Intellectual property

The software, the nominaHQ brand, the design and the site content are owned by P4 Software or its licensors. We grant you a limited, non-exclusive, non-transferable license to use the service during your subscription term.

9. Availability and warranties

We work to maintain high service availability (99.9% target), but the service is provided "as is" and "as available," with no warranty that it will be uninterrupted or error-free. We may perform scheduled maintenance. Rates and calculation rules are updated with the best available information but do not replace the advice of an accountant or attorney.

10. Limitation of liability

To the maximum extent permitted by law, P4 Software shall not be liable for indirect, incidental or consequential damages or lost profits. Our total liability, if any, is limited to the amount you paid for the service in the twelve months prior to the event giving rise to the claim.

11. Termination

You may terminate your account anytime. We may suspend or terminate the service for breach of these terms or non-payment, with reasonable notice where possible. After termination you may export your data for a reasonable period.

12. Governing law

These terms are governed by the laws of the Republic of Panama. Any dispute shall be submitted to the competent courts of Panama City, unless the law provides otherwise.

13. Changes and contact

We may update these terms; we will post the current version on this page with its date. Continued use of the service implies acceptance of the changes. Questions: sales@p4.software · +507 209-6996.